What’s changing
Enhanced Data Protection in Gmail with General Availability of DLP
Organizations now have access to generally available Data Loss Prevention (DLP) features within Gmail, expanding upon existing DLP capabilities in Drive and Chat. This development addresses the critical need for robust defenses against data exfiltration, whether accidental or malicious.
Proactive Data Security:
- DLP empowers organizations to identify, monitor, and control the sharing of sensitive information within Gmail.
- This is achieved through the implementation of data protection rules that can swiftly detect sensitive content in outgoing emails.
Comprehensive Scanning:
- The DLP system scrutinizes various components of emails, including the message body, attachments, headers, and subject lines.
- This comprehensive approach aids in the detection of sensitive data across all aspects of email communication.
Data Loss Prevention (DLP) vs. Content Compliance Rules in Gmail
For safeguarding sensitive data from leaving Gmail, Data Loss Prevention (DLP) rules are the preferred method. These rules provide a wide array of pre-built detection tools and allow for the creation of customized conditions.
Customized User Education:
- Organizations can create tailored warning messages that reflect their specific data governance policies, terminology, and workflows.
- These messages serve to educate users about the organization’s security and data protection policies, encouraging responsible data sharing
Distinct Functionality:
- Content compliance rules remain available for other purposes, such as analyzing incoming messages and routing them to the appropriate internal departments.
Integration of DLP Across Google Workspace
DLP in Gmail is integrated with other Google Workspace applications, including Drive and Chat. This integration provides administrators with a unified experience for configuring, implementing, and investigating data loss prevention incidents. Tools like the Security Investigation Tool, unified audit logs, and BigQuery integration facilitate streamlined management.
The combined DLP capabilities across Workspace offer robust protection against data breaches, support regulatory compliance, and help maintain organizational reputation and intellectual property.